Guest blog by Leslie O’Connell, Nuvolo

Wherever you sit in an organization, interactive floor maps improve the employee experience. There’s something about dragging and dropping avatars and icons on a map that we love. Floor maps communicate critical information, they say ‘here is everything’. They give us an easy way to interact with all employees, all physical locations, all assets, and all work.

When everyone shares the same interactive floor maps, collaboration is effective and entertaining. Here are some of the ways floor maps transform the Workplace.

Service Requests

We all need to have something fixed at some point in our working life. Assuming you have an employee portal, reporting an issue becomes simple. You select a location on a pop-up floor map, select the broken asset, fill out the request and continue with your day. A technician pulls up the same floor map on their mobile phone and quickly navigates to fix the asset.

Most assets remain in the same place, but not all. Sensor technology allows the tracking of important movable assets in real-time. These types of assets are usually found in hospitals and labs and can be critical. Tracing movable critical assets before or at the time of need can literally help save lives.

Employee Onboarding

Onboarding an employee involves IT, HR, Facilities and Security. With so many moving parts and departments, collaboration is key. Can you imagine this process without the connected workplace and interactive floor maps?

On the interactive floor map, you can drag and drop the new employee avatar over to their new space. Then sit back and watch as the necessary tasks start to launch. IT sets up the laptop, while Security creates a badge.

Maintenance schedules the final office cleaning while Human Resources monitors progress. Fun icons populate the employees’ new space as each task is completed. You see progress in real-time and know that your new employee will have a great first day, and that’s important!

Mass Moves

What if you need to move an entire department from one floor to another? Moving a group of Employees takes a lot of collaboration across many departments (Human Resources, Facilities, Building Services, Security, etc.).

How did anyone coordinate mass moves before interactive floor plans?

Coordinating with spreadsheets and printed out floor plans must have been excruciating. Crawling under desks to find outlets, exhausting. With interactive floor plans, you visualize what spaces are available. Shared offices or designated hoteling locations are highlighted via color codes.

You can hover over spaces and see square footage or how many people could occupy that space. You can layer your data in as many different combinations and colors as you wish. Color code by department, cost center, even fire safety officer locations. Layer and color code assets, like defibrillators and fire extinguishers. You can run a move simulation virtually, ensuring success before the actual move.

Avoiding costly mistakes associated with disconnected manual moves. You can even open the floor plan and draw the new fire safety escape route. Yes, update the floor map right from your desk!

Thanks to floor plans, work is more collaborative and fun. Employees visualizing work and space on the same interactive map is transformative.

About the Author:

Leslie O’Connell is a Senior Content Specialist with Nuvolo.  Nuvolo is the global leader in modern, cloud-based Connected Workplace solutions.  Leslie has 20 years of experience in the software industry.  She’s worked her way up from help desk support, into technical pre-sales, then sales, and finally, her favorite job, marketing.